Program & School Relationship Coordinator

Posted: October 3, 2020

Job Description:

The Program and School Relationship Coordinator is a full-time, exempt position that will report to the Program Director. The role partners with schools, artists, and community organizations to meet their needs for art and arts-integrated programming. The coordinator is responsible for developing relationships with schools and other partner organizations to promote, sell, plan, and implement customized arts programs and services. Additionally, the coordinator may support or lead special projects throughout the year based on the needs of the organization. Pay will be commensurate with experience, and we offer a competitive benefits package.

Due to COVID-19, currently this position is remote/work from home, with optional opportunities for occasional in-person work. Movement back to an in-person office environment is expected once determined necessary by the organization, which will be no earlier than June 2021.

Responsibilities Include:

  • Build relationships with schools and venues to build strong partnerships and provide high quality programs to students and teachers
  • Identify schools with a high potential for a greater programmatic partnership and work with schools to expand programs and services within these schools
  • Work with Chief Program Officer and Program Director to help set team goals and to create and track annual budget for each program area
  • Support planning and implementation of all marketing and communications activity related to all program areas
  • Manage scheduling requests, which concern all stages of the scheduling process, from initial inquiries through the final booking of YA's programs
  • Facilitate the scheduling and planning process between artists, schools, and community-based organizations
  • Track and report on relevant program data, enter all program data into scheduling software and create contracts to ensure timely payment
  • Facilitate planning and evaluation meetings between artists and schools, which may occur onsite at the school/venue
  • Regularly attend artist programs to be better able to describe programs and recommend programs based on knowledge of the school environment, educational and artistic objectives, and budget
  • Assist schools in writing applications and applying for state, county, and city-funded residencies by assisting with the development of individual grant applications
  • Manage all paperwork related to state, county, and city-funded residencies, and ensure their timely and accurate submission
  • Seek out and stay connected with opportunities in the program area, which may include grant funding sources, artist showcases and catalog listings, local resource fairs, etc.
  • Represent YA at meetings, showcases, and resource fairs throughout the year; this may include occasional evening hours when necessary
  • Work with development and finance departments to report program outcomes
  • Work with the Program and Education Directors to regularly evaluate YA roster artists and programs to ensure excellence through artistic, education, and equity lenses
  • Play an active role in supporting the organization’s goals related to racial equity and inclusion
  • Work with the YA staff on special projects based on organizational need; past projects have included project management for new program innovations, participation in internal task forces and work groups, support with specific funding programs, etc.

The ideal candidate will be passionate about providing opportunities for youth to realize their full potential in our society and value the arts as a transformational tool in our schools and communities. The person in this position plays a key role in the organization, and the position requires a passion for arts education, as well as excellent organization, leadership, and communication skills. Past experience in customer relationship management and budget coordination are preferred.

Driver’s license and reliable transportation is required as the position will require regular travel throughout the state of Maryland (up to 50% of the time) after the YA office reopens in 2021.

The ideal candidate will also have:

  • A passion for the arts, arts integration, and the role of teaching artists/community artists in education.
  • Degree in higher education or equivalent related work experience.
  • A self-starter with a proactive approach to problem-solving with strong decision-making skills.
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
  • An understanding of the concepts of institutional and structural racism and bias, and its impact on policies and practices, especially related to the administration of public education.
  • Competency in analyzing policies, systems, and structures through a race equity lens, which results in the advancement of equity and minimizing biases and injustices.
  • Must have strong customer service skills.
  • Must be extremely detail-oriented, and be skilled with budgeting.
  • Must have professional-level written and verbal communication skills, as well as proven interpersonal skills. Ability to work across teams and with a variety of simultaneously occurring projects and constituencies.
  • Data entry/computer experience is required. Skilled with Microsoft Office Suite, Canva, Salesforce, and mail merge tools and/or an ability to become familiar with organization-specific programs and software. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • Exceptional interpersonal skills with a friendly and professional demeanor.

Past experience in nonprofit administration.

We offer an attractive benefits package which includes medical, dental, and vision health care coverage, retirement contributions, paid sick leave, and vacation time.

To Apply:
For your application to be considered, you must submit ALL of the following items:

  • The form on this page.
  • Your resume with position titles, dates of employment, employer information, and a summary of responsibilities.
  • Your cover letter.

Please do not send or include headshots or photos of yourself; no phone calls or recruiters. Applications will be accepted on a rolling basis until the position has been filled.

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Young Audiences/Arts for Learning Maryland is an Equal Opportunity Employer committed to cultivating a diverse workforce and equitable workplace. We encourage applications from individuals of all backgrounds, regardless of race, ethnicity, gender, sexual orientation, gender identity and expression, age, national origin, veteran status, and disability. All qualified applications will be given equal opportunity.